Cal State East Bay Apostille of Diploma or Transcript
Need a Cal State East Bay apostille? SF Notary + Apostille explains how the process works.
What is a Cal State East Bay apostille?
A Cal State East Bay apostille of university records, such as a diploma and/or academic transcripts, is a certification process that validates your academic record for use abroad. California State University East Bay students and alumni applying to live, work, or study in foreign countries may be asked to provide certified (a.k.a. authenticated, legalized, or apostilled) copies of their academic records. For example, these records may include diplomas, academic transcripts, or letters of enrollment or completion which are certified by Cal State East Bay with a notarized letter of authenticity signed by a University official, such as the Registrar or Assistant Registrar.
In order to give the document legal status overseas, the notarization must be certified by the California Secretary of State’s office. The CA SOS checks to ensure that the document was notarized properly by a California-State-commissioned notary public and that the notary’s signature matches the signature they have on file. If everything is in order, the CA SOS adheres an apostille certificate and red stamp to the notarial certificate.
How do I get my academic records apostilled or authenticated?
You do not need to be physically present during this process. Just follow the steps below.
Step 1: Find out exactly what you need
Sometimes a diploma is all that is requested. Other times, the requesting party wants to see both a diploma and academic transcripts. Cal State East Bay notarizes diplomas and transcripts separately. Therefore, if the requesting party needs both, that will count as two apostilled documents.
Step 2: Get your diploma and/or transcript from CSUEB
If you already have an official copy of the academic record, you can ship it directly to our office. If not, then you can order an official copy of your diploma or transcript online.
Please note that your diploma and/or transcript may take 4-6 weeks to arrive at Cal State East Bay. For any questions about this process, please contact the Office of the Registrar at +1 (510) 885-2784 or [email protected].
Step 3: Give permission to the school to work with us
Immediately after ordering your academic record, send an email to the Registrar’s office letting them know that you need your record notarized, and that you will be working with us to obtain the notarization and apostille. Suggested language:
I, [your full name], need an apostilled copy of my [transcript / diploma / transcript and diploma] for use in [destination country]. I hereby grant SF Notary + Apostille permission to notarize the registrar’s signature and take possession of this document.
Step 4: Place an order with SF Notary + Apostille
Pricing depends on the type of authentication required and shipping costs. For a price quote, please email [email protected] with the following information:
- A statement about what type of academic record you need apostilled and whether you already have the certified copy or have recently ordered it from CSUEB
- The destination country
- Your name, address, and phone number
- The name, address, phone number, and email address of the recipient (if you’d like us to ship it to a third party)
Once we’ve agreed upon a price, you can pay us by credit card or PayPal, and we will start the apostille/
Step 5: We do the rest
If you have the certified copy of your academic record, we will send you a FedEx Priority Overnight shipping label that you can use to send it to our office. If you recently ordered a copy from the school, please let us know when you receive confirmation that your academic record has arrived at CSU East Bay. Then we will schedule an appointment to travel to the school and notarize the registrar’s signature.
After notarization, we will courier the transcript or diploma to Sacramento and get it apostilled by the Secretary of State. Some countries require additional processing, details of which we will provide in the price quote. Finally, once the document is apostilled (or apostilled and authenticated/legalized), we’ll ship it via FedEx Priority Overnight Service (USA destinations) or FedEx International Priority Service (overseas destinations).
Contact us
For more information or to place your order, please email [email protected] or call +1 (415) 655-9455.
Disclaimer: Information on this website is for informational purposes only. These instructions are based on our knowledge and experience and are meant to be helpful; however, they might contain errors. Please let us know if you encounter mistakes so that we can promptly correct them. SF Notary + Apostille is not a law firm, and its agents are not attorneys. Please contact a licensed attorney or your local bar association for counsel on legal matters.